Site: The General Hospital Corporation
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Reporting to the Senior Administrative Manager, the Staff Assistant III ( Senior Administrative Assistant) will offer comprehensive support to the Department of Radiology. Key responsibilities encompass:
• Facilitation of the visa process for research personnel
• Serving as the department liaison with the Global Professionals and Scholars (GPS) Office for the Department of Radiology
The Staff Assistant III or Senior Administrative Assistant will be involved in a wide variety of projects that will require flexibility and adaptability.
The day-to-day operational work includes:
Visas
- Coordinate new Radiology Research visa requests including visa extensions, departures and transfers
- Develop a business process to ensure Visa are managed prior to expiring for research personnel
- Act as department liaison with the Global Professionals and Scholars (GPS) Office for department of Radiology
Human Resources
- Maintain compliance within Radiology Research
- Support the HR department as needed, assisting with various tasks and projects
- Create and maintain standard operating procedures
General
- Handle purchasing, manage and complete invoice payments, reimbursements, and other payment
- Maintain familiarity with all applicable MGB guidelines
- Assist with other tasks as needed
Other duties would include but not limited too:
- Familiarity with the procedures and processes of MGH administration, professional inter-office and intra-office interactions.
- Discretion and Confidentiality: Ability to handle sensitive and confidential matters discreetly and to ensure confidentiality guidelines are maintained by staff.
- Ability to exercise sound and timely judgment and maintain confidentiality of sensitive information.
- The position requires working both independently and as a member of a team with a strong sense of urgency and initiative.
- Familiarity of Hospital, State and Federal regulatory requirements, including hospital policies and procedures (where applicable to the performance of the job), Joint Commission on Accreditation of Healthcare Organizations (Joint Commission), and Health Insurance Portability and Accountability Act of 1996 (HIPAA); the Fair Labor Act; FMLA and VISA requirements.
- Experience coordinating training activities, meetings and events desired.
- Must possess strong organizational, administrative and time management skills.
- Must have the ability to work under pressure in a deadline-oriented environment and have the ability to manage multiple concurrent projects.
- Must be a clear and effective communicator.
- Must have the ability to use initiative and judgment to independently problem solve and prioritize.
- Must have the ability to work independently, but also as a strong team player when needed.
- Demonstrated ability to be organized, and flexible in an environment which requires continuous monitoring of priorities.
- Exceptional attention to detail and confidentiality.
- Skill in negotiation and diplomacy with diverse organization members.
- Knowledge of Workday preferred.
- Demonstrated proficiency in Microsoft Office, Word, Excel, Power Point applications.
Additional Job Details (if applicable)
*FULLY REMOTE*
PLEASE ONLY APPLY IF YOU MEET THE QUALIFICATIONS
Remote
123 Main Street
40
Regular
Day (United States of America)
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
